Increasingly, meetings are becoming the enablers for successful collaboration across teams, borders and organisations. The one-way format of the past has given way to highly interactive events, where networked attendees co-create solutions and plan for the future together.
We created the Collaborate App as a technology platform to enable these events to happen with greater efficiency and more effectively, in larger groups and with more aligned outcomes.
Our Collaborate platform solves three distinct challenges in meetings:
There is a dynamic in the meeting which prevents people from participating fully in the discussion – our software allows everyone to express themselves openly.
There are too many participants for traditional, paper-based workshop techniques to be effective – participants record their ideas digitally and our sophisticated platform allows for rapid theming, prioritisation and review of ideas.
Time is short – our technology approach has been proven to accelerate decision-making and to enable groups to become more aligned, more quickly.
REMOVING THE BARRIERS TO PARTICIPATION
You have probably been in a meeting and sensed that the group is not being entirely open: people are not expressing their opinions nor challenging others’. It is a natural human instinct but it often gets in the way of progress. The Collaborate App, using provided iPads to harness ideas and opinions anonymously gives everyone the opportunity both to contribute and, constructively, to challenge each other to find a way forward.
FLEXIBLE AND SOPHISTICATED VOTING
At the heart of the Collaborate App is a voting engine which supports many different voting styles. The voting tool has been used for everything from fun quizzes to complex multi-criteria voting. Our team works with you to define what vote style will work best for you.
In addition to the collaboration tools at the heart of the platform, the Collaborate App facilitates networking through participant profiles and messaging, supports learning through slide sharing with note-taking and supports the event organiser through sharing meeting content, personalised agendas and in-app alerts.
All ideas and results are available immediately at the end of each day in a Word or Excel report. We can provide additional analysis on workshop outputs upon request.
SUPPORTING RAPID DECISION-MAKING
We have built the Collaborate App to support a number of different group collaboration techniques which facilitators and consultants are used to using. These include hackathon, world café, open space and structured problem-solving. The list of methodologies we support grows every year.
The Collaborate platform manages the collection and sharing of free-text ideas in a unique way: participants’ ideas can be anonymous, attributed or grouped and ideas can be shown on the main meeting screen unedited, or approved. We can control what participants can see on their iPads: either their own ideas, their table’s or team’s ideas or the whole group’s ideas sorted either by newest, or most liked ideas first.
By their nature, Collaborate events share sensitive data and ideas and it is imperative that participants can participate with no hassle and glitch-free. We provide everything to support this requirement: from iPads issued to each participant or team, a dedicated app server and Wi-Fi network which requires no internet or venue Wi-Fi and a dedicated team onsite to upload content and manage the interactive activities and main screen feedback.
SECURE & RELIABLE
Collaborate typically operates on our own secure, self-sufficient, closed, Wi-Fi network. This means that the ideas and responses submitted and shared through the iPads never leave the meeting room.
GETTING THE BEST OUT OF COLLABORATE APP
Effective use of technology at live events delivers engaged delegates and optimal outcomes. Our team of event technology specialists focus on helping our clients create the perfect fit solution, whatever your event objectives.
Our support and advice services are tailored to your needs. From training to full support and expert on-site technical specialists, we don’t just provide event technology we shape it and deliver it, from concept to completion.
The cooperation and assistance I received during the workshop set-up was invaluable. Crystal's role in helping delegates familiarise themselves with the technology ensured a steady stream of input from start to finish.